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Transportation - HS Athletics (2017-18)

 

LEGAL NOTICE

 


The School Business Administrator/Board Secretary of the Pitman Board of Education, in the County of Gloucester, State of New Jersey, by authority of said Board, solicits sealed bids for Student Athletic Transportation.  Bids to be received at the Business Office of the Pitman Board of Education, located in, Memorial School, at 420 Hudson Avenue, Pitman, NJ 08071 up to 2:00 pm prevailing time on Friday, April 28, 2017.

 

STUDENT ATHLETIC TRANSPORTATION SERVICES

2017/2018 School Year

 

Bid Number 1

 

                                                                                               

Specifications are available upon request at the Business Office of the Pitman Board of Education, located in Memorial School, at 420 Hudson Avenue, Pitman, NJ 08071 (phone 856-589-0369).                                

 

All bids must be submitted on the bid form contained in these specifications. Bids which are not submitted on such form may be rejected.

 

Bidders are required to comply with the requirements of N.J.S.A 10: 5-31 et seq. and N.J.A.C. 17:27 Affirmative Action.

 

The Board of Education reserves the right to reject any or all bids.

 

By order of the Pitman Board of Education

 

 

Deborah J. Roncace

School Business Administrator/Board Secretary

 

 

 

DATE: April 9, 2017


BIDDERS CHECKLIST

(To accompany the bid)

 

THE FOLLOWING LISTED ITEMS MUST BE COMPLETED AND SUBMITTED IN ORDER FOR YOUR BID TO BE CONSIDERED - A BID SUBMITTED WITHOUT THE FOLLOWING DOCUMENTS IS CAUSE FOR REFUSAL.

 

 

1.  Bidders Checklist                                                                                                              ____________

 

2. Bid Sheet (2 pages)                                                                                                             ____________

 

3. New Jersey Business Registration Certificate                                                                    ____________

 

4.  Bid deposit in the form of a Certified Check, Cashier's Check or Bid Bond.                  ____________

 

5.  Evidence of Bidder’s Ability to Obtain the Required Insurance Coverage                      _____________

 

6. Omnibus Transportation Employee Testing Act Compliance Assurance                           _____________

 

7. School Bus Driver Annual Certification Compliance Assurance                                       _____________

 

8. Disclosure of Investment Activities in Iran                                                                        _____________

 

9. Prescribed Questionnaire - Certificate from a Surety Company stating that if the bid      _____________

     is Accepted they will provide the required Performance Bond.

 

10. Disclosure statement properly notarized listing stockholders or partners owning             ____________

      ten percent or more of corporation or partnership stock.

 

11. Affirmative Action Questionnaire or Affirmative Action Affidavit                               ____________

 

12.  Form ofNon-Collusion affidavit properly notarized.                                                     ____________

 

13.  Indemnity and Hold Harmless Agreement.                                                                      ____________

 

14. Authorized signatures on all forms, notarized (if applicable).                                          ____________

 

 

                                           THE UNDERSIGNED HEREBY ACKNOWLEDGES

                                                     THE ABOVE LISTED REQUIREMENTS

 

 

NAME and TITLE OF BIDDER: ____________________________________________________________

 

BIDDER’S SIGNATURE _________________________________________________________________

 

 

COMPANY___________________________________________________________________________

 

 

DATE: _______________________

 


BID SHEET (Page 1 of 2)

PITMAN BOARD OF EDUCATION

2017-2018 ATHLETIC TRANSPORTATION

(To accompany the bid)

 

 

 

·                     Bid award will be based on the Tri-County Conference schools per diem cost and hourly rate

·                     Each destination is to bid on a per diem basis.

·                     Alternate bids will not be accepted.

 

 

I hereby submit the following bid(s) to transport pupils during the 2017-2018 school year in accordance with your advertisement, specifications and trip descriptions.

 

 

 

 

Bidder’s Name: ________________________________________________________________

 

 

 

Company Name: _______________________________________________________________

 

 

 

Address: ______________________________________________________________________

 

 

Phone #: ____________________________             Fax#: ______________________________

 

 

 

Bidder’s Signature _____________________________________________________________

 

 

 

Date: _______________________

 

 

 


BID SHEET

PITMAN BOARD OF EDUCATION ATHLETIC DESTINATIONS 2017-2018

(Page 2 of 2) (To accompany the bid)

 

HS LOCATION                      COST                       HS LOCATION                                COST_______

 

ABSEGAMI                           ________                    AUDUBON                                       _______

 

BURLINGTON                     ________                    CHEROKEE                                     ________

 

CLAYTON                            ________                    CLEARVIEW                                  _______        

 

CUMBERLAND                  _______                      DELSEA                                            _______        

 

DEPTFORD                          ________                    EGG HARBOR TWP.                       _______        

 

GATEWAY                            _______                      GLASSBORO                                   _______      

           

GLOUCESTER CITY        _______                      GLOUCESTER CATHOLIC         _______      

 

GLOUC. CO. VO-TECH  _______                        HADDON HEIGHTS                        _______                     

 

HADDON TOWNSHIP        _______                      HAMMONTON                                 _______                     

 

KINGSWAY                         _______                      LINDENWOLD                                _______         

 

PENNS GROVE                   _______                      PENNSVILLE                                   _______

 

SALEM                                  ________                    SCHALICK                                      _______ 

 

TOMS RIVER NORTH         _______                      TRITON                                              _______            

 

WASHINGTON TOWNSHIP_______                    WEST DEPTFORD                           _______ 

 

WILDWOOD                        _______                      WILLIAMSTOWN                          _______             

 

WOODBURY                        _______                      WOODSTOWN                                _______

 

 

 

HOURLY RATE for Locations not on Bid Sheet ____________________

(hourly rate billable in increments of 15 minutes)

 

 

Note: Other destinations may be added at later dates. Schools in bold are Tri County Conference opponents (subject to change).


STATEMENT OF ASSURANCE

 

OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT COMPLIANCE

(To accompany bid)

 

 

 

The following firm

_________ is currently under contract

_________ will be contracted with

to provide a controlled substance testing program to our company as required by the Omnibus Transportation Employee Testing Act:

 

 

Name of Firm:   ________________________________________________________________ 

 

Address:  _____________________________________________________________________

 

Contact Person:  ________________________________________________________________ 

 

Telephone:  ________________________________

 

 

 

 

 

 

 

 

 

 

 

 

Authorized Bidder’s Name and Title ______________________________________________________________                                                                                                                  (Print or Type)

 

Authorized Signature________________________________________________________________________________

 

Company Name ____________________________________________________________________________

 

Address __________________________________________________________________________________

 

 

 


STATEMENT OF ASSURANCE

 

SCHOOL BUS DRIVER ANNUAL CERTIFICATION TO THE EXECUTIVE COUNTY SUPERINTENDENT OF SCHOOLS

(To accompany bid)

 

 

 

 

I certify compliance with the requirements of N.J.S.A. 18A:39-17 through 20 governing criminal history background checks, and shall annually submit required documents to the Executive County Superintendent of Schools on or before August 31 or upon employment for newly hired drivers. 

 

I also certify that prior to assigning a newly hired, currently approved school bus driver to a bus route, a school bus driver transmittal form is completed and submitted to the New Jersey Department of Education Criminal History Review Unit. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Authorized Bidder’s Name and Title _________________________________________________                                                                                                     (Print or Type)

 

Authorized Signature___________________________________________________________________

 

Company Name _________________________________________________________________

 

Address _______________________________________________________________________

 

 


PRESCRIBED FORM OF QUESTIONNAIRE

(To accompany bid)

 

SURETY BOND

 

            _____   CORPORATE – Consent of Surety Attached         

           

FAMILIARITY WITH CONDITIONS OF CONTRACT

 

Have you read carefully the applicable New Jersey Statutes, regulations, procedures, the rules of the local board of education pertaining to student transportation, the specifications upon the basis of which the accompanying bid is submitted, and the contract which the successful bidder will be required to execute?                                                                       

 

Yes _______     No ________

 

EXPERIENCE OF BIDDER

 

1.     Have you had previous experience in school or other bus transportation? 

 

________Yes   _________No

 

2.     If yes, how many years of experience? ____________

 

3.     Briefly state the nature of this experience.

 

_____________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

 

Company Name ________________________________________________________________

 

Address ______________________________________________________________________

 

Authorized Bidder’s Name and Title _______________________________________________ 

 

Authorized Signature__________________________________________________________________


 

 

 

STOCKHOLDERS DISCLOSURE STATEMENT

(To accompany bid)

 

 

ALL CORPORATE OR PARTNERSHIP BIDDERS SHALL COMPLETE THIS FORM WHICH IS IN ACCORDANCE WITH P.L. 1977 CH. 33 (N.J.S.A. 52:25-24.2)

 

COMPANY NAME ___________________________________

 

ADDRESS  _______________________________________________________________________________

 

List of shareholders or partners with 10% or more of the stock or interest in said corporation or partnership (all corporate partners or shareholders owning 10% or more of the stock must disclose their shareholders as above provided).

 

Shareholder or Partner                          % Interest                                          Address

 

__________________________________________________________________________________________

 

__________________________________________________________________________________________

 

__________________________________________________________________________________________

 

__________________________________________________________________________________________

 

__________________________________________________________________________________________

 

__________________________________________________________________________________________

 

__________________________________________________________________________________________

 

(  )        No stockholder or partner of the corporation or partnership holds 10% or more ownership.

 

(  )        Bidder is not a corporation or partnership.

 

 

I hereby certify that the information given above is true and correct as of April 27, 2017.                                                                                     

 

 

Name and Title of Authorized Representative _______________________________

                                                                                   

Signature of Authorized Representative ____________________________________

 

If there are any questions concerning this form or its completion, refer to Statute (P.L. 1977, Ch. 33) N.J.S.A. 52:25-24.2


AFFIRMATIVE ACTION

QUESTIONNAIRE

(To accompany bid)

 

 

COMPANY NAME  ___________________________________________

 

1.         Our company has a federal Affirmative Action Plan approval.

 

                                                ____ YES       ____ NO

 

 

                        A.        If yes, a copy of said approval shall be submitted to the board of education within seven (7) working days of the notice of intent to award the contract or the signing of the contract.

 

 

2.         Our company has a New Jersey State Certificate of Approval.

 

                                                ____ YES       ____ NO

 

                        A.        If yes, a copy of the New Jersey State Certificate shall be submitted to the board of education within seven (7) working days of the notice of intent to award the contract or the signing of the contract.

 

 

3.         If you answered NO to both questions above, an Affirmative Action Employee Information Report (AA-302) will be mailed to you.  Complete the form and forward it to the Affirmative Action Office, Department of Treasury, Division of Purchase & Property, Contract Compliance Audit Unit, EEO Monitoring Program P.O. Box 206, Trenton, NJ 08625.  A copy shall be submitted to the board of education within seven (7) days of the notice of the intent to award the contract or the signing of the contract.

 

 

 

I certify that the above information is correct to the best of my knowledge.

 

 

 

AUTHORIZED BIDDER ___________________________________________________________________

                                                                                    (Print or Type)

 

TITLE _____________________________________________ DATE ________________________________

                              (Print or Type)

 

SIGNATURE _____________________________________________________________________________

 

 

 

 

 

 

 

 

 

 

 

FORM OF NON-COLLUSION AFFIDAVIT

(To accompany the bid)

 

 

STATE OF NEW JERSEY, COUNTY OF _______________________________________________________

 

I, ________________________________ of the __________________________________________________,

                                                                                                      (city, town, borough)

 

of _______________________________________, in the County of _________________________________,

 

State of ____________________________, of full age, being duly sworn according to law on my oath depose and say that:

 

I am ______________________________ of the firm/agency of ___________________________________, the bidder making the Proposal for the Student Transportation Contracts, and that I executed the said Proposal with full authority to do so, that said bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, participated in drafting these specifications or route descriptions, or otherwise taken any action in restraint of free, competitive bidding in connection with the above bid and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the State of New Jersey relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said project.

 

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by

 

______________________________________________   

      Company/Agency Name (Print or Type)                  

 

______________________________________________    _______________________________________

Authorized Representative - Name and Title (Print or Type)                         Authorized Signature

 

(N.J.S.A. 52:34-15)                                                                                             

Bid Number 1

 

 

 

 

 

 

 

 

Subscribed and sworn before me this ______________ day of ___________________, 20________________

 

____________________________________

                Notary Public of New Jersey

            (Seal)

 

My commission expires _________________________________, 20________

­

 

 

 

 

 

 

 

 


 

INDEMNITY AND HOLD HARMLESS AGREEMENT

(To accompany the bid)

 

 

___________________________________________________________________________

(Contractor, if corporation, responsible person of corporation signing individually)

 

agrees to indemnify and hold harmless Pitman Board of Education and/or the Atlantic and Cape May Counties School Business Officials Joint Insurance Fund (ACCASBOJIF), and their agents and employees, from and against all claims, damages, losses, and expenses, including reasonable attorney's fees in case it shall be necessary to file an action, arising out of performance of the work herein, which is 1) for personal or bodily injury, illness or death, or for property damage, including loss of use, and 2) caused in whole or in part by

 

________________________________________________ negligent act or omission of that

                    (Name of Contractor)

 

of a subcontractor, or that of anyone employed by them or for whose acts contractor or subcontractor may be liable.  This indemnification and agreement shall apply in all instances whether Pitman Board of Education and/or Atlantic and Cape May Counties School Business Officials Joint Insurance Fund is made a party to the action or claim or is subsequently made a party to the action by third-party in-pleading or is made a party to a collateral action arising, in whole or in part, from any of the issues emanating from the original cause of action or claim. 

 

 

 

 

Contractor Signature: _____________________________

                   

 

 

Date: ___________________________

 

 

 

 

 

PITMAN BOARD OF EDUCATION

 

 

GLOUCESTER COUNTY

 

 

 

2017/2018 SCHOOL YEAR

 

 

 

 

BID SPECIFICATIONS

 

 

FOR

 

 

SCHOOL RELATED ACTIVITY

 

 

STUDENT ATHLETIC TRANSPORTATION SERVICES

 

 

 

BID NUMBER    1

 

 

 

 

 

 

LEGAL NOTICE

SPECIFICATIONS

BIDDERS CHECKLIST

BID SHEET (2 pages)

OMNIBUS TRANSPORTATION EMPLOYEE TEST ACT

STATEMENT OF BUS DRIVER ANNUAL CERTIFICATION

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

PRESCRIBED QUESTIONNAIRE

STOCKHOLDERS' DISCLOSURE STATEMENT

AFFIRMATIVE ACTION QUESTIONNAIRE/STATEMENT

NON-COLLUSION AFFIDAVIT

INDEMNITY AND HOLD HARMLESS AGREEMENT

 

 

 

April 2017

 


SPECIFICATIONS FOR SCHOOL RELATED ACTIVITY

STUDENT TRANSPORTATION SERVICES

 

PITMAN BOARD OF EDUCATION

 

2017/2018 School Year

 

GENERAL PROVISIONS

 

1.   All contractors shall comply with current applicable New Jersey statutes, regulations and with the policies and procedures of the district board of education governing student transportation.

 

2.   The term of the contract shall, in general, be from August 1 through June 30.  Student transportation contracts are deemed to include all the rules and procedures pertaining to student transportation though not expressly stated.

 

3.   It is the intent of the Board of Education to award a contract for transportation as soon as possible after the date set for the opening of bids and to require the successful contractor to provide transportation in accordance with these specifications.

 

4.     The successful bidder will be considered an independent contractor and shall not be deemed to be an agent, servant, employee, or representative of the board of education.

 

5.     As authorized by the district board of education, only enrolled eligible public and private school students, adults serving as chaperones or school personnel shall be transported.  The vehicle(s) assigned to the transportation specified herein shall not be utilized for other purposes during the time periods designated.

 

6.  Vehicle(s) shall arrive and/or depart the destinations as required.

 

7.  No transportation contract shall be subcontracted without the prior written approval of the board of education.

 

8.  Bids are to be placed in a sealed envelope and plainly marked, “BID FOR STUDENT ATHLETIC TRANSPORTATION SERVICES, PITMAN SCHOOL DISTRICT” and presented to the board in session, authorized committee, designated official or employee of the board.  The board or designated official shall unseal the bids in the presence of the parties bidding and publicly announce the contents.  Bids will be received at the Pitman Board of Education Business Office, located in Memorial School at 420 Hudson Avenue, Pitman, NJ 08071 up to 2:00 pm prevailing time on Friday, April 28, 2017.

 

9.      If awarded a contract, your company/firm will ensure compliance with all applicable federal, state and local regulations and will certify such compliance to the board of education upon request.

 

10.  The Board of Education reserves the right to transfer transportation contracts awarded under these specifications to another Board of Education. 

 

11.  If any litigation should arise between the Board of Education and the successful bidder pursuant to the award of this contract, the venue for any suit shall be laid in the Superior Court of New Jersey, Law Division, in the county where the Board of Education administering the contract is located.

 

 

VEHICLES

 

1.     Transportation equipment shall be properly registered by the Department of Transportation or Motor Vehicle Commission, as appropriate, and meet all current specifications in accordance with Federal and State law, the rules of the State Board of Education, and any additional specifications of this district’s board of education.

 

2.   All vehicles shall be inspected and display an appropriate bus certification inspection sticker to ensure that such vehicles and equipment are in safe and proper operating condition.

 

3.     The contractor shall provide and maintain an adequate number of buses, including spares, to safely perform the transportation required by these specifications to assure uninterrupted service in the event of mechanical breakdown.

 

ACCIDENT REPORTING

 

1.     Contractors shall ensure that every school bus driver will: a) immediately inform the principal(s) of the receiving school(s) and the school business administrator or designee of the district board of education providing the transportation following an accident which involves an injury, death, or property damage, b) complete and file the accident report as prescribed by the Commissioner of Education and deliver it to the principal(s) of the receiving school(s) by the conclusion of the next working day, and c) deliver the report to the school business administrator or designee of the district board of education providing the transportation after it is signed by the principal(s) of the receiving school(s) in accordance with N.J.A.C. 6A:27-12.2.  In addition, the driver must also complete and file a motor vehicle accident report in accordance with N.J.S.A. 39-4:130.

 

REPORTING STUDENT LEFT UNATTENDED ON THE SCHOOL BUS

 

1.      Every owner/operator of a school vehicle shall immediately inform the administrator or principal of the receiving school and the chief school administrator of the district board of education providing for the transportation or their designee following an incident in which it has been determined that a student has been left unattended on the school bus at the end of the route.  School district or school bus contractor personnel who discover, or to whom it is reported, that a student has been left on a school bus shall immediately report the incident to the owner/operator of the vehicle.  A student is considered to have been left unattended on the school bus at the end of the route when the driver has left the vicinity of the bus.

 

DRIVERS/AIDES

 

1.     The driver shall be a reliable person of good character who shall possess the qualifications and communication skills necessary to perform the duties of the position, and comply with the rules set forth for drivers in all applicable federal, state and local regulations including, but not limited to, the Omnibus Transportation Employee Testing Act.

 

2.     The bus driver shall be in full charge of the school bus at all times and will be required to report unmanageable students to the district transportation supervisor and principal of the receiving school on the district prescribed incident/discipline form.

 

3.     A bus aide shall be a reliable person of good character who shall possess the qualifications and communication skills necessary to perform the duties of the position, and comply with the rules set forth for aides in all applicable state and local regulations.

 

4.     Bus aides shall attend to the special needs of students, maintain order on the vehicle to ensure the safety of all students, assist students getting on and off the vehicle as needed, and other duties which may be specified by the board of education.

 

5.  If, in the judgment of the Board of Education, any driver or aide assigned to a vehicle operating under a contract awarded by this bid shall be deemed to be an unsuitable person for their position because of lack of skills necessary to perform their duties, inability to control students, failure to comply with the rules and regulations, incapacity, unbecoming conduct, or other good cause, the contractor may be required to remove the driver and/or aide from the route or all district routes.  If the contractor fails to comply with this provision, the contractor may be required to show cause why this failure to comply is not deemed to constitute a breach of contract and may set aside and annul the contract.

 

COUNTY SUPERINTENDENT APPROVAL

 

1.  All transportation contracts require the approval of the County Superintendent of Schools.

 

PAYMENT TERMS

 

1.     Contracts will be calculated based on the actual services performed.  Payments to contractors shall be made on or about the 20th day of the month.  Payments will be made monthly, provided an appropriate invoice is submitted by 5th day of the month.

 

2.     The contractor shall execute the contract and submit it to the district board of education with all required related documents in order for the district board of education to comply with the timeline for submission of contracts to the county superintendent.   Failure to do so may result in a delay in the scheduled payment of services. Contractors shall visit the Department of Education’s Student Transportation website to become familiar with the contract to be executed.

 

3.     Payments are subject to approval by the board of education.  Therefore, payments may be delayed depending on the Board’s meeting schedule.

 

EMERGENCY PROVISIONS

 

1.     In the event a scheduled trip is cancelled due to inclement weather or other emergencies, the contractor shall be notified as soon as possible by the public school authorities providing transportation.  Contractors are advised to listen to school closing announcements broadcast over the local networks.

 

2.     In an emergency where the contractor cannot meet the schedule, or if the school has a change in schedule, the party responsible for any change shall immediately notify the other party.

 

BASIS OF BID AND ADJUSTMENTS

 

1.     The bidder shall submit the bid on the bid sheet contained in these bid specifications.  Bids shall be submitted as indicated on the enclosed bid sheet.  Other bid sheets are not acceptable.

 

2.     If an adjustment is required, it shall be in accordance with the provisions specified in the bid.

 

 

 

INSURANCE COVERAGE

 

1.     Unless otherwise specified by the board of education, the contractor shall provide automotive liability insurance in the minimum amount required by Motor Vehicle Commission and Department of Education regulations.  The board of education requires an insurance coverage greater than the minimum amount, the contractor shall provide automotive liability insurance in the amount of $1,000,000.00 combined single limit per occurrence.  Bidders will be required to provide, with the bid, evidence of their ability to obtain the required insurance coverage.  A certificate of insurance for the duration of the contract is to be presented by the successful bidder.  The certificate of insurance shall state that the contracting board of education is an additional insured party to the policy. 

 

2.     The district board of education and the Executive County Superintendent shall be notified by the insured whenever any policy is cancelled.  Notification shall be made within 48 hours of the receipt of the notification of the cancellation by the insured, and before the cancellation takes effect.

 

3.     The contractor will protect, defend, and save harmless the Board of Education from any suits or actions of every nature and description brought against it for or on account of any injuries or damages received or sustained by any party or parties by or from any acts of the contractor, its servants or agents as a result of the performance of the contract.

 

BID GUARANTEE

 

1.      Each bid shall be accompanied by a bid bond, cashier’s or certified check for five percent (5%) of the sum of all individual bid amounts times the number of estimated trips as specified on the enclosed bid sheet, but in no case may the certified check, cashier’s check or bid bond exceed $50,000. No other form of guarantee is authorized.  This guarantee shall be made payable to the Board of Education.  Such deposit shall be forfeited upon refusal of a bidder to execute a contract; otherwise, checks shall be returned when the contract is executed and a surety (performance) bond is filed with the Board of Education. The bid guarantee shall be identified by the bid number assigned to the bid for which it is submitted. The bid guarantee for all unsuccessful bidders, except for the three lowest bidders, will be returned within 10 days after the bid opening (Saturdays, Sundays and holidays excepted). 

 

2.      Each bid shall be accompanied by a Consent of Surety.

 

PERFORMANCE GUARANTEE

 

1.     A corporate performance surety bond shall be required by the successful bidder in an amount equal to the estimated annual contract amount based on the bid amount times the estimated number of trips, or an amount specified by the board. The performance guarantee shall be identified by the multi contract number or route/trip number for which it is submitted. Each bid shall be accompanied by a signed Prescribed Form of Questionnaire, included in these specifications.

 

2.     If personal bonds are permitted by these specifications, a contractor who submits a personal bond will ensure that the bondspersons providing the performance guarantee provide a list of all school districts in which they are bonding contracts and the amount of the contracts bonded.  Additionally, evidence of the value of the property listed as security shall be provided upon request.

 

 

 

 

BREACH OF CONTRACT/PENALTIES

 

1.     In the event the contractor fails to provide service in accordance with these specifications and stated requirements, the contractor shall be considered in breach of contract.  Cancellation of the contract and/or enforcement of contractor’s performance bond may result.

 

TRAINING PROGRAMS

 

1.     The contractor will ensure that drivers and aides are properly trained to perform their duties.

 

2.     The contractor shall administer a safety education program for all permanent and substitute drivers and bus aides. 

 

TRIPS

 

1.     The direction of the vehicle shall be the safest most direct route to and from the destination.

 

MODIFICATIONS

 

1.     Any modifications to these specifications after the public advertisement for bids and prior to the scheduled bid opening; will be made known by certified mail to all bidders who requested specifications.

 

AFFIRMATIVE ACTION

 

During the performance of this contract, the contractor agrees as follows:

 

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.  Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.  The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

 

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

 

The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

 

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

 

The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2.

 

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

 

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

 

In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

 

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

 

            Letter of Federal Affirmative Action Plan Approval

            Certificate of Employee Information Report

            Employee Information Report Form AA302

 

The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

 

STOCKHOLDER DISCLOSURE

 

1.     All bidders are hereby notified that every corporation and partnership, according to the provision of Chapter 33, Laws of 1977 of the State of New Jersey, must submit a statement prior to the receipt of the bid or accompanying the bid, setting forth the names and addresses of all stockholders in the corporation or partnership who own 10% or more of its stock, of any class or of all partners in the partnership, who own 10% or greater interest therein, as the case may be.  If one or more such stockholder or partner is itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual partner’s 10% or greater interest in that partnership, as the case may be, shall also be listed.  The disclosure shall be continued until names and addresses of every non-corporate stockholder, and individual partner, exceeding the 10% ownership criteria established in this act, has been listed.

BUSINESS REGISTRATION

 

1.      All bidders are hereby notified that every business organization must submit with their bid a copy of their Business Registration Certificate, in compliance with P.L. 2004, c 57 of the State of New Jersey.

 

DRUG AND ALCOHOL TESTING

 

1.     If awarded a contract, your company/firm will be required to certify to the board of education that you are in compliance with the drug and alcohol requirements of the Omnibus Transportation Employee Testing Act.

 

BACKGROUND CHECK

 

1.     The contractor shall ensure compliance with the requirements of  N.J.S.A. 18A:39-17 through 20 governing criminal history background checks, and shall annually submit required documents to the county superintendent of schools on or before August 31 or upon employment for newly hired drivers.

 

DRIVER AND AIDE TRAINING

 

1.      The contractor shall ensure compliance with the requirements of N.J.S.A. 18A:39-19.2 and 3 governing the training of school bus drivers and aides, and shall annually submit required documents to the county superintendent of schools on or before August 31 or upon employment for newly hired drivers and/or aides.

 

TUBERCULOSIS TESTING

 

1.     The contractor shall ensure that all bus drivers and bus aides are tested for tuberculosis infection in compliance with N.J.A.C. 6A:32-6.3.

 

DISCLOSURE OF POLITICAL CONTRIBUTIONS

 

1.      The contractor is advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005, c.271, s.3) if the contractor receives contracts in the aggregate in excess of $50,000 from public entities in a calendar year.  It is the contractor’s responsibility to determine if filing is necessary.  Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.


THE FOLLOWING DOCUMENTS MUST BE COMPLETED AND SUBMITTED IN

ORDER FOR YOUR BID TO BE CONSIDERED:

 

Bidders Checklist

Bid Sheet (2 pages)

New Jersey Business Registration Certificate

Bidder’s Guarantee

Evidence of the Bidder’s Ability to Obtain the Required Insurance Coverage 

Omnibus Transportation Employee Testing Act Compliance Assurance

School Bus Driver Annual Certification Compliance Assurance

Disclosure of Investment Activities in Iran

Prescribed Questionnaire

Stockholder’s Disclosure Statement

Affirmative Action Documentation or Questionnaire

Non-Collusion Affidavit

Indemnity and Hold Harmless Agreement